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Laboratory Information Management System (LIMS)

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Bid Information

Bid Alert No: 00000539034

Bid Title: Laboratory Information Management System (LIMS)

Agency Bid No. Title: 2016-4127-1012

Received Date: 04/12/2016

Close Date: 05/04/2016

Purchase Type: Not Stated

Delivery Point: Newport News, Virginia

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Optional 04/20/2016 10:00 AM


Specifications include, but are not limited to: SECTION DSCOPE OF WORK1. PURPOSE:The purpose of this Request for Proposals (RFP) is to solicit proposals to furnish/provide aLaboratory Information Management System (LIMS) for the City of Newport News WaterworksDepartment. As a result of this RFP, Waterworks expects to receive and evaluate responses, selectOfferors for onsite interviews, and select a single Offeror with which to enter into a contract for theimplementation of a LIMS, including support and maintenance.The selected Offeror will develop and document a plan to accomplish implementation of the newsystem. Following the acceptance of said plan and authorization to proceed, the selected Offeror willdevelop and deliver the agreed-upon LIMS solution, with the agreed-upon historical data converted toa format compatible with the new LIMS. The selected Offeror will be required to provide training tothe users and support staff, and to provide ongoing support for the LIMS.2. BACKGROUND:The City of Newport News Waterworks Department supplies drinking water on a retail basis toapproximately 400,000 customers on the lower Virginia Peninsula, including the Cities of NewportNews, Hampton, Poquoson, and parts of York and James City Counties. The Water QualityLaboratory provides drinking water testing services for Waterworks service area, as well as forprivate customers. The laboratory also provides environmental testing for Waterworks DEQcompliance monitoring. Staffing for the laboratory consists of one manager, four lab analysts, and onelab technician.The laboratory performs approximately 35,000 test annually on water and environmental samples.Sample results are reported electronically to the Virginia Department of Health (VDH) monthly,quarterly, and annually. Most of the testing is done in-house with a small percentage contracted outto other facilities. The lab also does drinking water analyses for other local water utilities.The laboratory is the primary area for processing analytical work. The laboratory is divided into thefollowing main sections: Inorganics, Metals, Microbiology, Organics, Sample Receipt/SampleManagement, and Administration.Currently, the Water Quality Lab uses paper forms, Microsoft Excel spreadsheets, and MicrosoftAccess for calculations during all phases of testing (pre-analytical, analytical, and post-analytical).The required reporting of test results to the VDH is entered through their website. The Water QualityLab seeks to enhance efficiency by eliminating double and triple entry to complete lab testing,reporting, and analysis. The lab also seeks to reduce the burden of storing and handling paper forms,as well as multiple Excel spreadsheets.The program should be able to work on Windows Server 2012 platform and Windows 7/10 desktopoperating system, a 64-bit platform, and both web and client based (web-based preferred). If theLIMS is client-based, then the LIMS should also include a web-based client that can be used, at aminimum, to view real-time data and reports.Laboratory Information Management System (LIMS) RFP 2016-4127-101215Waterworks intends to purchase a LIMS that can be integrated with other enterprise softwarepackages currently in use at Waterworks (listed below). These integration components are notrequired as part of the current scope of services, but the LIMS software chosen must have thecapability to eventually integrate and exchange data with these software packages: MUNIS SAP ArcGIS SCADA AMI Stoner (Hydraulic Modeling Software) Assetworks3. SCOPE OF WORK AND REQUIREMENTS:The scope of work shall include all tasks necessary to successfully implement the LIMS software forWaterworks. It is envisioned that these tasks will include, at a minimum, business analysis andimplementation plan, software configuration, testing, training, implementation, and support. Thesystem should be configured with four environments (Development, Quality Assurance, Training, andProduction) to support on-going deployment of LIMS and operating system software updates andenhancements. The Offeror should include any additional subtasks or services within these maintasks that will be necessary to ensure a successful implementation. The Offeror is encouraged tosuggest any improvements to the approach that will aid in accomplishing the goals of the LIMSimplementation.Please note that all deliverables will become the property Waterworks (exclusive of typical softwarelicensing terms). If the Offeror wishes to publish any part of their work related to the project, writtenapproval must be provided by the authorized Waterworks personnel.

Product Codes: 20882, 20866, 92031, 92064

Agency Information

Issuing Agency: City of Newport News

State: Virginia

Agency Type: State and Local

Contact: City Hall, 2400 Washington Avenue, Newport News, Virginia, 23607



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