Bid Alert No: 00000941523
Bid Title: HUMAN RESOURCES INFORMATION SYSTEM & PAYROLL SERVICES
Agency Bid No. Title: 20 3-27-17/18
Received Date: 04/27/2017
Close Date: 05/15/2017
Purchase Type: Not Stated
Delivery Point: 4401 Wilson Boulevard, Suite 1100, Arlington, Virginia, 22203
Delivery Date: Not Stated
Special Notices: Questions Due By 05/08/2017 05:00 PM
Specifications include, but are not limited to: EWs payroll includes about 80 staff, and 2,500 program participants. Most of the staff is exemptand the program participants or senior citizens who are enrolled and receiving job training, arebest characterized as part-time, hourly employees for payroll purposes.Currently, EW processes payroll for all staff and participants in-house, using LAWSON ERP,contracts with ADP for payroll tax services, KRONOS for staff timekeeping and ESKER forparticipant time keeping.EW has 26 payrolls per year. Participants complete time sheets at their assigned host agenciesand fax/e-mail them to the ESKER fax service. EW staff reviews and validates the timesheetsfaxed into Esker and upon validation a CSV file is created and uploaded into LAWSON. Staffcomplete and approve their time in Kronos, payroll staff processes staff time into batches viaLawson. Payroll staff receives validated time sheet batches for processing, it then releasesbatches for calculation on Wednesday morning. Once calculated, National payroll assignspayment numbers for printing, it then creates the payroll registers before it posts to GL. Afterpayroll has been processed and closed out, the ACH file, positive pay file, and ADP tax file issubmitted for processing; once payroll is posted to GL, checks and ACH paystubs are printedand mailed.EW is seeking a partner to make more efficient use of scarce resources, improve accuracy andeasier access to data and reports. EW in the process of implementing a new ERP system and weseek to outsource all the HRIS & Payroll including timekeeping functions and reimbursementrequest.
Bid Related DocumentsDownload Solicitation Notice
Product Codes: 20851, 94610
Issuing Agency: Experience Works, Inc.
Agency Type: State and Local
Contact: EW - Procurement Department, 4401 Wilson Boulevard, Suite 1100, Arlington, Virginia, 22203