Government Contract | Minnesota
Gopher State One Call locating services for Hennepin County Transportation Department (Roads and Bridges) - Operations

Bid Information

Bid Alert No: 00000543973

Bid Title: Gopher State One Call locating services for Hennepin County Transportation Department (Roads and Bridges) - Operations

Agency Bid No. Title: 4392A6

Received Date: 04/14/2016

Close Date: 04/26/2016

Purchase Type: Term:

Delivery Point: Hennepin County, Minnesota

Delivery Date: Not Stated


Specifications include, but are not limited to:. SCOPE OF WORK 2.1. Scope of Work a. The Contractor shall provide the products and/or services specified within the contract. 2.2. Expansion of the Scope of Work a. The Contract may be expanded as mutually agreed, and if such expansion is approved in writing by the Office of the Purchasing Division. The Purchasing Division will ensure that the expansion meets the following criteria collectively: 1) the change is for a reasonable purpose; 2) the change was not reasonably known to either the County or Contractor at time of Bid or else was mentioned as a possibility in the Bid (such as a change in regulation or law); 3) the change is not significant enough to be reasonably regarded as an independent body of work; 4) the change could not have attracted a different field of competition; and 5) the changes does not vary the essential identity or main purpose of the contract. The Purchasing Division shall make this determination, and may take exceptions for immaterial changes, emergency, or sole source conditions, or for other situations as required in the opinion of the Purchasing Division. Certain changes are not considered an expansion of scope, including an increase in quantities ordered, the exercise of options or alternates on a Bid, or ordering of work originally identified with the originating solicitation. Notwithstanding anything to the contrary, the County reserves its right to expand a contract if it determines that it is in the Countys best interest. 2.3. Adjustments a. The Purchasing Division, or delegated authority, may make reasonable changes in the place of delivery, installation, inspection, the method of shipment, or packing, labeling and identification, invoicing, and ancillary matters that the Contractor may accommodate without additional expense to the County. 2.4. Rejection of Goods a. Goods, products and/or services shall not be deemed accepted until the County completes receipt, inspection and acceptance upon Countys determination that the same conform to the terms of the Contract. The County may reject goods, products and/or services upon notice to the Contractor without the requirement to specify the reason(s) for rejection. The County may return non-conforming goods or products, require Contractor to replace non-conforming goods or products, or require Contractor to repair non-conforming goods or products to meet requirements, at the Contractors cost. County may demand that Contractor re-perform non-conforming services 2.5. Representations a. Contractor represents and warrants that it has the requisite training, skill, and experience necessary to provide the work and is appropriately accredited and licensed by all applicable agencies and governmental agencies. 2.6. Warranties a. Contractor warrants that all products, materials, equipment, and/or services provided under the contract shall (i) be fit for the purpose(s) for which they are intended; (ii), for merchantability, (iii) are properly packaged, with proper instructions and warnings are supplied, ; (iv) that all goods comply with applicable health and safety standards; , and (v) that products or services conform to the requirements and Specifications in the contract and conform to ordinary standards of care. Acceptance of any service or inspection incidental thereto by the County shall not alter or affect the obligations of the Contractor or the rights of the County. HENNEPIN COUNTY STANDARD TERMS AND CONDITIONS Page 2 4/30/142.7. Inspection a. Work shall be subject at all times to inspection by and with approval of the County. However, the making (or failure or delay in making) of such inspection or approval shall not relieve Contractor of responsibility for performance of the work in accordance with the contract. Contractor shall provide sufficient, safe, and proper facilities and/or equipment for such inspection and free access to such facilities and/or equipment. 2.8. Performance a. Acceptance by the County of unsatisfactory performance with or without objection or reservation shall not waive the right to claim damage for breach, or terminate the contract, nor constitute a waiver of requirements for satisfactory performance of any obligation remaining to be performed by Contractor. 2.9. Major Emergencies and Disasters a. The County may undergo an emergency or disaster that may require the Contractor to either increase or decrease quantities from normal deliveries or that may disrupt the Contractors ability to provide normal performance. Such events may include, but are not limited to, a storm, high wind, earthquake, flood, hazardous material release, and transportation mishap, loss of any utility service, fire, terrorist activity or any combination of the above. In such events, the following shall apply: 1) The County shall notify the Contractor that the County is experiencing an emergency or disaster, and will request emergency and priority services from the Contractor. 2) The County may request that the Contractor provide either increased or decreased quantities from traditional orders, or may request Contractor provide additional products or services. 3) Upon such notice by the County, the Contractor shall make reasonable efforts to provide the County the materials in the quantities requested and within the schedule specified by the County. 4) The County shall be the customer of first priority for the Contractor, except where preceded by State or Federal government mandates. The Contractor shall provide its best and priority efforts to provide the requested goods and/or services to the County in as complete and timely manner as possible. Such efforts by the Contractor are not to be diminished as a result of Contractor providing service to other customers, except as mandated by State and Federal governments. 5) If the Contractor is unable to respond in the time and/or quantities requested by the County, the Contractor shall promptly assist the County to the extent practicable, to gain access to alternate materials and/or services. This may include: 1) coordinating with other distributors or subsidiaries beyond those in the local region to fulfill order requests; 2) offering the County substitutions provided the Contractor obtains prior approval from the County for such substitutions. b. For Section 2.9(a), the Contractor shall charge the County the price determined in the contract for the goods and services provided and, if no price has been determined, it shall charge the County a price that is normally charged for such goods and/or services (such as list prices for items in stock). However, in the event that the Countys request results in the Contractor incurring unavoidable additional costs and causes the Contractor to increase prices in order to obtain a fair rate of return, the Contractor shall charge the County a price not to exceed the cost/profit formula found in the contract

Bid Related Documents

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Product Code: 96291

Agency Information

Issuing Agency: County of Hennepin

State: Minnesota

Agency Type: State and Local

Contact: Henry Schulteis, Purchasing and Contract Services 300 South Sixth Street, A-1730 Government Center, Minneapolis, Minnesota, 55487

Phone: 612-596-8633




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