Government Contract | Texas

Bid Information

Bid Alert No: 00000409419

Bid Title: FY2016-2017 MULTI-DAY SEMINARS

Agency Bid No. Title: Not Stated

Received Date: 11/04/2015

Close Date: 11/12/2015

Purchase Type: Not Stated

Delivery Point:

Delivery Date: Not Stated


Specifications include, but are not limited to:Meeting Space Public space for meetings will be available to our group on a 24-hour basis (exceptions can be made by contacting TJCTC within 48 hours prior to the event start time should another group need the meeting space in the evening). Meeting space must be lockable to insure protection against theft of seminar materials while meetings are not in progress. We also require a lockable storage area/office. The meeting areas must be accessible to persons with disabilities. As part of this bid, you must indicate which space has been reserved for our group for meetings 12 breakfast and luncheons so we can ensure that the rooms will work with our specifications. This will be included in the contract and cannot be changed without prior approval from TJCTC. No meeting room rental will be charged due to our room pick-up history and catering requirements. If you wish to charge a meeting room fee, your bid submission must clearly say so. Please attach a separate page showing the fee, the room for which the fee is to be charged, and a written justification. Check here if the separate page is attached.Meeting rooms should be equipped with complimentary house sound system with wireless mic wall jacks. The hotel should provide the following items at no charge: 1. 6or8x30widetablesforcl a s s r o o m s e a t i n g a n d / o r crescent rounds of 6 2. Standing Lectern and wired microphone (to include set-up and necessary equipment for working mic) 3. Risers w/ stairs (if applicable) 4. Chalkboard or whiteboard with chalk/markers and erasers 5. United States and Texas Flags 6. Water pitchers and glasses on each table to be refreshed every two hours 7. Padded conference chairs 8. Public Address system 9. Easels 10. Wireless Internet Access in Meeting Rooms/Registration area/lobby (see specs after each programs meeting room requirements) 11. (7)6 Vendor Tables with two chairs per table Audio/Visual Rental The hotel must have on-site audio/visual services . Hotel will allow TJCTC to bring in own equipment (e.g. LCD projectors, wireless mics) at no additional charge. Please enclose a complete and current audio/visual price list including any service and labor charges. A/V prices at time of proposal must be adhered to during seminar. Check here if you do not have on-site services.

Bid Related Documents

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Product Code: 97165

Agency Information

Issuing Agency: Texas Justice Court Training Center

State: Texas

Agency Type: State and Local

Contact: Heather Hidalgo 701 Brazos Street, Suite 710, Austin, Texas, 78701

Fax: 512-347-9921




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