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Furnishings for Savitz Hall Financial Aid Offices

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Bid Information

Bid Alert No: 00000537513

Bid Title: Furnishings for Savitz Hall Financial Aid Offices

Agency Bid No. Title: IFB 16-104

Received Date: 04/11/2016

Close Date: 04/25/2016

Purchase Type: Not Stated

Delivery Point: Rowan University, Glassboro, New Jersey

Delivery Date: Not Stated

Special Notices: Questions Due By 04/15/2016, Bidder Preregistration


Specifications include, but are not limited to:. Rowan University is seeking to contract with a firm or firms for the purchase, delivery and installation of furniture for Savitz Hall Financial Aid Offices located on the main campus in Glassboro, NJ. I.SCOPE OF SERVICES The awarded vendor will be responsible for the supplying, delivery and installation of the furniture outlined in this document. A.Furnishings1.Rowan has approved KI furnishings as the basis of design for this project. Vendors are welcome to submit alternates. 2.Whereverabrandname,t r a d e m a r k o r m a n u f a c t u r e r s n a m e i s u s e d i t i s t o b e u n d e r s t o o d t h a t this designation is used for clarification of a description only, and that an equal product may be proposed. 3. Any alternate must meet or exceed the specifications of the products listed. 4. All proposed substitutions must, at a minimum, include the following for thorough evaluation: a. Written statement of the product specifications including but not limited to: Manufacturer Spec Sheet Applicable Product Brochures Model number Product cut sheet with graphic representation Dimensions Warranties b. Flammability Certification as described below, as applicable. c. Rowan University will be the sole determiner of whether or not any proposed equals are equal in construction quality and aesthetic. d. Rowan University shall have the right to accept alternatives in any order or combination. e. All substitutions must be clearly identified as such on the Bid Sheets. 5. Incorporated in this offering are specification sheets which can be found on the Contracting & Procurement Department website. 6. All materials shall be new and of first quality. 7. Items which are used, demonstrators, obsolete, seconds or which have been discontinued are unacceptable. 8. All vendors must provide documentation to certify they are authorized dealers of the products submitted. 9. Freight Damages : Immediately upon the delivery of product by the Carrier, the awarded vendor shall inspect the outside of all containers for dents, tears, crushing, or other indication of damage and shall have notation of same made by the Carrier on the delivery receipt. The vendor shall open all containers, inspect contents, process, and remedy all freight claims and damages. 10. Vendor shall replace all damaged items at their own expense. 11. Formaldehyde off gassing rates on all wood construction to be less than .03 milligrams per sq. ft. of surface/hour, in accordance with ASTM D511690. 12. Furniture Flammability Labeling : All upholstered furniture must meet flammability certification. a. All seating furniture will be required to be labeled that the furniture's components meet California Technical Bulletin 133. b. Documentation will be accepted in lieu of labeling: Acceptable documentation includes a letter from the manufacturer certifying that theIFB 16-104 Furnishings for Savitz Hall Financial Aid Offices Page 5 of 16 specific furniture meets or exceeds the requirements in California Technical Bulletin 133. The letter must indicate the model number, specific foam, filling, interliner and fabric used to construct the furniture. c.Cutsheets alone are not acceptable. Provide written document of compliance as stated above. d.If labels are to be attached to furniture items, labels must include the following (labels must be a minimum of 2" x 3" in size): NOTICE: ONLY THE RESILIENT FILLING MATERIALS CONTAINED IN THIS ARTICLE MEET CALIFORNIA BUREAU OF HOME FURNISHINGS FLAMMABILITY REQUIREMENTS. CARE SHOULD BE EXERCISED NEAR OPEN FLAME OR WITH BURNING CIGARETTES. 13.Warranties: a.All Vendors must submit/include any/all warranty information with submissions whether it is expressed or implied b.Vendor shall guarantee the original purchase for a period of not less than one year from the date of installation and acceptance by owner, that vendor will replace or repair any product which become defective during the guarantee period, excluding any item which has been subjected to accident, alterations, abuse, misuse or neglect by the University or its employees or that is caused by normal wear and tear. c.Any standard Manufacturer Guarantee or Warranty for a period longer than one year shall not be nullified by the above general guarantee. B.Delivery, Installation 1.Awarded vendor shall deliver and install all items furnished under this contract by the week of June 15, 2016.2. Delivery and installation costs are the responsibility of the awarded vendor and must be incorporated in bid pricing and paid for by awarded vendor. 3. Installation to be supervised by a dedicated foreman who will coordinate all delivery and installation directly with Rowan University personnel. 4. Foreman to remain on site during delivery and installation through completion. 5. Any changes (structural, electrical, mechanical or plumbing) that are essential to the normal installation of the equipment to be furnished shall be clearly delineated in the bid submission. a. These changes shall be clearly outlined in a layout plan submitted with each copy of the bid submission. b. All changes must have prior written approval of Rowan University. Bidders shall be responsible for verification of all conditions and dimensions prior to submitting bids. Labeling: The manufacturer will label each piece on the outside of the package with item code and location for installation. 6. Vendor shall deliver, unload distribute, uncrate and dispose of all crating, packing materials off site on the same work day of unpacking for all items supplied under this scope. 7. Vendor will not be allowed to use any trash receptacles or construction dumpsters on site that were not supplied by them or allowed by University. 8. Installation: a. The Vendor shall not enter or have access to any space in the building in order to perform the work without first having given timely notice to the University so that the necessary arrangements may be made to enter or to have access to such space. b. In entering, passing through, or working on any such space in the building in the performance of the work, the vendor shall at all times furnish and maintain proper protection for the floor, ceilings, walls, fixtures, equipment, furniture, and/or other property of the University including but not limited to landscaping, paving and interior finishes.IFB 16-104 Furnishings for Savitz Hall Financial Aid Offices Page 6 of 16 c.The Vendor shall maintain their areas free of debris and follow all related safety codes and regulations. d.The Vendor shall cover and protect furnishings from any damage during transportation, storage, and installation. e.If any loss or damage occurs prior to final acceptance by the University, the vendor shall promptly repair or replace the part or parts lost or damaged, as directed, at no cost to the University. f.All protective coverings are to be removed from items once all installation is completed and all items are to be wiped clean. g.The University will not provide dumpsters for debris. The removal and disposal of debris shall be the responsibility of the awarded vendor(s). C.Post Award1.All data should be processed through and in accordance with the bidding instructions of Rowan University. Vendor shall verify that product numbers reflect product descriptions and quantities in specifications, and coordinate with quantities and locations on plans, and notify University designee of any discrepancies prior to ordering. 2.Verify all C.O.M. (customer's own materials) yardage requirements with manufacturer and notify University designee of any problems. 3.Verify availability of all fabrics and notify University designee of any potential problems. 4.Notify University designee of any discrepancies in specifications prior to placing orders. 5. SUBMITTALS Rowan University will require (2) copies of the following submittals, organized in a three ring binders, for approval prior to manufacture: flammability certification of upholstery memo samples 8" x 8" maximum size, 3x3 minimum size m a n u f a c t u r e r s m a i n t e n a n c e i n s t r u c t i o n s f o r e a c h f a b r i c t y p e a. If the awarded vendor has offered the products as described in the bid, these copies will required after award but prior to the order to manufacture . 6. Field Verification: a. Prior to delivery of furniture, the vendor shall inspect the project premises and verify the status of the building and site construction is suitable for delivery and installation. b. The vendor shall determine and coordinate with the University designee best access for delivery trucks, unloading and staging. c. Any conditions the vendor finds that would impede on the ability of the vendor to perform the work shall be brought to the attention of the University immediately. d. The vendor shall field verify all measurements. 7. Delivery: a. All items shall be ordered and delivered on schedule unless directed otherwise. b. Any product delays should be brought to the attention of the University designee immediately. c. Verify delivery dates in conjunction with projected schedule and University designee. d. The awarded vendor shall provide the University with a schedule indicating projected manufacturer ship dates, Order acknowledgements and any other documentation including shipping dates and schedules. e. Within (4) weeks time prior to delivery, the vendor shall coordinate and agree upon a schedule with the University designee for access to the unloading facilities and building for delivery and installation.IFB 16-104 Furnishings for Savitz Hall Financial Aid Offices Page 7 of 16 f.No revision of delivery date shall be made by the University without notice to the Vendor in advance of thirty days prior to previously agreed upon delivery date. g.The Project shall be considered complete when all items are in position as indicated on the floor plan and specifications and the interiors are in ready condition for occupancy. h.Items must be fully and correctly assembled and cleaned, with all parts in working order. i.A period of sixty (60) days will be given to correct any portion of the installation considered incomplete by the University, whether arising from damage, improper installation, defective parts, misordering, or nondelivery. j.The vendor shall be responsible for the work until it is accepted by the University

Product Codes: 42000, 42500

Agency Information

Issuing Agency: Rowan University

State: New Jersey

Agency Type: State and Local

Contact: Alicia Gannon, Office of Contracting & Procurement 201 Mullica Hill Road, Linden Hall, Suite 136, Glassboro, New Jersey, 08028




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