Government Contract | Vermont
Fairfield TAP TA16(9)- Salt Shed

Bid Information

Bid Alert No: 00000529977

Bid Title: Fairfield TAP TA16(9)- Salt Shed

Agency Bid No. Title: Not Stated

Received Date: 03/31/2016

Close Date: 04/19/2016

Purchase Type: Not Stated

Delivery Point: Fairfield, Vermont

Delivery Date: Not Stated


Project development will be based on the material referred to in the scope of work contained in the VTrans Transportation Alternatives Program Grant Agreement #CA0460 between VTrans and the Town of Fairfield and dated March 17, 2016.This contract will be developed according to the TAP Project Development Process and as described as below.Phase 1- Participate in the project kickoff meeting. Prepare conceptual plans, conduct a site survey, and dig test pits if necessary, participate in the public informational meeting, if needed, and complete the Environmental Document.Phase 2- Complete required permitting, all permitting re-evaluations, subsurface investigations, utility agreements and clearance, preliminary design plans and cost estimate.Phase 3- Prepare the final construction design, including final plans, updated construction cost estimate and draft project specifications and special provisions, bid documents and bid analysis. All necessary information to put the project out to bid to be included.Phase 4- Submit Contract Plans with cost estimate for municipal and VTrans review, assemble Construction Bid Package and assist with Bid Process.Phase 5- Provide miscellaneous design engineering services during construction. The project design engineer will not be allowed to perform the construction inspection services unless the final construction estimate is below $250,000.Each of the above phases is explained in detail in the following Scope of Work. The Consultant shall maintain continuous contact with the MPMs. The Consultant shall have an active role in the processes of public participation and coordination. The Consultant may be required to attend additional meetings with the MPMs, Town Officials, VTrans contacts, as circumstances require.SCOPE OF WORKPhase 1- PROJECT DESIGNTask 1.1- Predesign ConferenceThe Consultant shall organize and facilitate a Pre-Design Conference prior to the project survey and conceptual design. Attendance shall consist of the MPMs, a representative from the Selectboard, a representative from the selected consultant and the MAB Project Supervisor. This meeting will allow all interested parties to gain an understanding of the context of the project.Task 1.2- Ground Survey and Test PitsThe consultant will perform the topographic survey for this project in general accordance with VTrans survey guidelines and requirements. The survey will include enough information to design, permit, and construct the project. Test pits should be dug to determine soil conditions at the building site.Task 1.3- Conceptual DesignThe Conceptual Design is based on a three-dimensional survey and will include, but is not limited to, typical sections, cross sections (as appropriate), grade lines and traffic control.Once appropriate elements have been included, the plans, supporting documentation and construction cost estimate shall be submitted to the Town and VTrans for review and comment.The selected consultant shall calculate the area of disturbance from the footprint of the project and request any permits necessary.Task 1.4- Preliminary PlansOnce the NEPA process has concluded, the consultant will develop preliminary plans for the project. The preliminary plans will include all of the information from the conceptual plans and will add further detail, including any stormwater drainage and required erosion prevention and sediment control measures. The preliminary plans will contain:Title SheetBase PlanLot and drainage detailsErosion prevention measures and detailsLighting (if requested)In addition to the preliminary plans, the consultant will develop a revised Engineers Estimate. A submittal to VTrans is expected at this stage for VTrans review. The plans and estimate will be submitted to VTrans in a .pdf format. All comments and changes resulting from the review will be addressed by the consultant in the following set of plans.Phase 2: Final Design/BiddingThe consultant will prepare the final construction design of the project. Final Design will include final plans, an updated construction cost estimate, and draft special provisions. These provisions will supplement the VTrans Standard Specifications for Construction (2011) which will serve as the basis for the construction of the project. Final plans will be submitted to VTrans for review and comments. All comments and changes resulting from the review will be addressed by the consultant in the following set of plans. The contract plans will include all information necessary to put the project out to bid.Task 2.1: Final (85%) PlansThe Consultant will submit Final plans along with an updated listing of items and quantities, and an associated cost estimate for municipal and VTrans review and concurrence. These plans will incorporate all comments and conditions received from permitting agencies. Final utility relocations will be shown. ROW plans (if necessary) showing acquisition lines and any agreements made with property owners will be included. The Consultant will certify through the signature of an engineer registered in the state of Vermont to practice structural or civil engineering that these plans and subsequent 100% plans meet all applicable standards, codes and requirements for design and public safety.Task 2.2: Special ProvisionsThe Consultant will develop any project special provisions to cover items not contained in the VTrans Standard Specifications for Construction or those items that vary from the standard specifications.Task 2.3Final EstimateThe consultant will develop a final engineers estimate.Phase 3: Contract Plans, Construction, Bidding and AwardTask 3.1:Contract PlansThe consultant will submit Contract (100%) Plans along with an updated list of items, quantities and an associated cost estimate for municipal and VTrans review and concurrence. These plans will incorporate any final changes since the review and acceptance of 85% Plans. These plans will be signed and stamped by the Consultants licensed PE.Task 3.2:Construction Bid PackageOnce the Contract Plans are approved, the Consultant will be responsible for assembling the Construction Bid Package. The complete Construction Bid Package will include all of the following items:Complete Contract (100%) plans.Construction cost estimate.Final utility relocations, clearances, and special provisions.Construction special provisions.All necessary permits acquired and conditions noted.Construction Contract specifications, bid documents including instructions to bidders, bid form and all required federal documents (Note: VTrans has developed a bid document template that may be used as a starting point.)Task 3.3:Bid Process:The Consultant will be available during the bidding process to answer any technical questions about the project design. Once bids are opened, the consultant will confirm that all required components of the bid have been submitted. The consultant will conduct an analysis of the bids and will provide a recommendation to the municipality on award of the contract after review of the bids.Phase 4:Construction ServicesDesign Engineering Services during Construction:The consultant will be available to provide assistance throughout the constructionphase. The consultant will attend and participate in both the pre-constructionconference and will provide limited assistance during the construction phase; primarilyto answer any design questions that arise. The consultant will also review any requiredshop drawing submittals. It is anticipated that three to six visits to the project site duringconstruction will be required.IV.RESPONSE FORMAT-Responses to this RFP should consist of the following:A technical proposal consisting of:1.A cover letter expressing the firms interest in working with the Town including identification of the principal individuals that will provide the requested services.2.A description of the general approach to be taken toward completion of the project, an explanation of any variances to the proposed scope of work as outlined in the RFP, and any insights into the project gained as a result of developing the proposal.A scope of work that includes detailed steps to be taken, including any products or deliverables resulting from each task.A summary of estimated labor hours by task that clearly identifies the project team members and the number of hours performed by each team member by task.A proposed schedule that indicates project milestones and overall time for completion.A list of individuals that will be committed to this project and their professional qualifications. The names and qualifications of any sub-consultants shall be included in this list.Demonstration of success on similar projects, including a brief project description and a contact name and address for reference.Please note that Items 1 5 should be limited to a total of 15 pages. Resumes, professional qualifications and work samples are not included in this total.A separate cost proposal consisting of a composite schedule by task of direct labor hours, direct labor cost per class of labor, overhead rate, and fee for the project. If the use of sub-consultants is proposed, a separate schedule must be provided for each.V.CONSULTANT SELECTION-The consultant selection will be made by a committee that includes Town of Fairfield representatives, and the VTrans Project Supervisor. The selection committee will review and evaluate all proposals based on the following criteria:1.Qualifications of the firm and the personnel to be assigned to this project. (10 Pts.)Experience of the consultant personnel working together as a team. (10 Pts.)Demonstration of overall project understanding and insights into local conditions and potential issues. (20 Pts.)Demonstrated knowledge of Project Area (15 Points)Clarity of the proposal and creativity/thoroughness in addressing the scope of work. (20 Pts.)Submission of a complete proposal with all elements required by the RFP (10 Pts.)Demonstrated experience on similar projects (15 Pts.)The selection committee may elect to interview consultants prior to final selection.The committee will make a recommendation of a consultant on or about April 20, 2016.No additional specifications were given.

Bid Related Documents

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Bid Related Attachments

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Product Code: 92516

Agency Information

Issuing Agency: Town of Fairfield

State: Vermont

Agency Type: State and Local

Contact: Amanda Forbes

Phone: 802-827-3261

Fax: 802-827-3653




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