Government Contract | Virginia
Facilities for Black Tie Events

Bid Information

Bid Alert No: 00000419187

Bid Title: Facilities for Black Tie Events

Agency Bid No. Title: RFP UCPUMW 16-499

Received Date: 11/17/2015

Close Date: 12/14/2015

Purchase Type: Not Stated

Delivery Point: Fredericksburg, Virginia

Delivery Date: Not Stated

Special Notices: Questions Due By 12/04/2015 05:00 PM, Bidder Preregistration


Specifications include, but are not limited to:A. Date for event: The exact date will be determined during the negotiation process. Any Friday or Saturday in the month of April can be proposed for the Spring Formal. B. Provide a venue that will support a formal black tie dance with a large dance floor and elegant setting, including seating and tables for guests. C. The facility shall be available for a minimum of four (4) hours for purposes of this event. That four hour window can be anytime between 7:00PM and 1:00AM, with preference for the earlier time frame. D. The venue shall be large enough to comfortably accommodate at least 250 people (desired 600). This can include additional temporary tent structures, but must be ADA compliant. E . C a t e r i n g ( b o t h f o o d a n d d r i n k ) s h a l l b e p r o v i d e d . F o o d s h a l l b e h e a v y h o r s d o e u v r e s o r b u f f e t s t y l e d i n n e r . Proposed menu or menu choice options should be outlined in the proposal. F. A cash bar shall be provided for attendees of legal drinking age and the Offeror shall provide proper safeguards to ensure that any attendees under the legal drinking age are prohibited from purchasing an alcoholic beverage. G. The Offeror shall provide a DJ for dancing as an optional line item. The University will make a decision at time of award. H. The facility should be no more than 60 miles from the UMW campus in Fredericksburg, VA. I. The venue shall be bus accessible. (UMW will provide its own transportation for students). J. The Offeror shall be responsible for all necessary licenses, permits, and insurance to provide the services described in this RFP

Bid Related Documents

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Product Code: 97165

Agency Information

Issuing Agency: University of Mary Washington

State: Virginia

Agency Type: State and Local

Contact: 1301 College Avenue, Fredericksburg, Virginia, 22401



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