Government Contract | Texas
Document Management System

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Bid Information

Bid Alert No: 00000534303

Bid Title: Document Management System

Agency Bid No. Title: 454-16-15336

Received Date: 04/07/2016

Close Date: 05/06/2016

Purchase Type: through August 31, 2018

Delivery Point:

Delivery Date: Not Stated


Specifications include, but are not limited to:General Overview. The Texas Department of Insurance (TDI or the Agency) has multiple in-house applications and third party products that utilize different degrees of imaging and workflow processing. These approaches have evolved over time and are inconsistent with one another. The Agency is seeking to utilize an enterprise solution to provide system and staff efficiencies, improve data integrity, increase security of confidential information, and reduce the footprint for paper documentation storage. The Agency plans to implement the document management system with integrated workflow, collaboration, and auto-retention in phases, with Phase 1 focusing on delivering the basic framework to build an enterprise solution. Phase 1 includes configuration and implementation of the document management framework and one or more workflows. The Selected Respondents will assist TDI in configuring and implementing Phase 1 The Selected Respondents will guide TDI in adopting governance and standards for the new system. The proposed solution must be scalable to accommodate new integrated modules and workflows as budget allows. Selected TDI staff will attend system technical training so process owners can create and maintain business process workflows, with little to no reliance on vendor resources to implement future workflows and modules as needed. The s e l e c t e d s o l u t i o n w i l l f u n c t i o n w i t h T D I s c u r r e n t i n f r a s t r u c t u r e w i t h o u t u p g r a d e s t o c o r e software and hardware ( see Appendix A ). The Selected Respondents will migrate VisiFlow metadata into the new system. The Selected Respondent shall perform all services listed in the Statement of Work in accordance with all the provisions, terms, and conditions of an awarded contract. TDI may withhold payments for software and services until TDI accepts deliverables in writing

Product Codes: 20890, 20991, 20446

Agency Information

Issuing Agency: State of Texas - Department of Insurance

State: Texas

Agency Type: State and Local

Contact: Purchasing Division, 333 Guadalupe, Tower I, Room 103, Austin, Texas, 78701



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