Government Contract | Rhode Island
Document Imaging Services

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Bid Information

Bid Alert No: 00000539496

Bid Title: Document Imaging Services

Agency Bid No. Title: 2016-04-06

Received Date: 04/12/2016

Close Date: 05/02/2016

Purchase Type: Not Stated

Delivery Point: Not Stated, Rhode Island

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Optional 04/18/2016 10:00 AM


Specifications include, but are not limited to: Rhode Island Housing seeks to engage a qualified firm to perform the following document preparation and imaging services on a project basis. Project A - Scan approximately 3,800,000 pages of mortgage loan documents of various sizes (primarily, but not exclusively, pages measuring 8 x 11, 8 x 14, and other smaller dimensions). Project B - Scan approximately 20,000 pages of architectural plans and specifications of various sizes. Sizes include, without limitation, 42 x 30, 36 x 36, 24 x 30, and other smaller dimensions. Some of these plans and specifications are approximately 40 years old, and, as a result, are brittle, faded, or may otherwise require special handling. Services for both Projects A and B: Preparation, packaging, and secure transport of documents from Rhode Island Housings headquarters, located at 44 Washington Street, Providence, Rhode Island, to the selected firms scanning location; Comprehensive coding and tracking of documents using a computerized system; Provision of reasonable access to files by Rhode Island Housing staff while the files are stored in the scanning facility; Preparation of documents for scanning; Scanning of documents providing the highest possible image quality (minimum 300 dpi) and document indexing. Note: Rhode Island Housing uses Xerox DocuShare content management software. The scanned images produced by the respondent must be readable through this software. Respondent must produce bar codes to enable the upload of images to Rhode Island Housings DocuShare system; Testing or provision of proof of concept (to Rhode Island Housings satisfaction); Delivery of media through a secure FTP; Performance of quality control to ensure that records are accurately scanned, indexed, bar coded, and transferred.

Bid Related Documents

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Product Code: 92024

Agency Information

Issuing Agency: State of Rhode Island - Housing and Mortgage Finance Corporation

State: Rhode Island

Agency Type: State and Local

Contact: Cathy Matarese




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