Government Contract | Georgia
DOCUMENT IMAGING AND ELECTRONIC DOCUMENT MANAGEMENT

Find Open Contracts in the Architecture and Engineering Industry

Find Contracts Now

Bid Information


Bid Alert No: 00000456600

Bid Title: DOCUMENT IMAGING AND ELECTRONIC DOCUMENT MANAGEMENT

Agency Bid No. Title: 16-0209

Received Date: 01/11/2016

Close Date: 02/09/2016

Purchase Type: Not Stated

Delivery Point:

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Mandatory 02/02/2016 10:00 AM, Questions Due By 02/03/2016 10:00 AM

Specifications

Specifications include, but are not limited to:The Clarke County School District (CCSD or District) is seeking qualified vendors to provide document imaging service and electronic document management for its various offices, including but not limited to Human Resources, Student Records, Business Services, and Instructional Services. Vendor shall be able to convert paper records to a digital format, and also result in a user-friendly, searchable format to be used by designated CCSD staff. The selected vendor will be minimally responsible for the following actions: 1) Retrieval of paper files from each District department requesting digitization. 2) Removal and destruction of unnecessary documents from each file to be imaged using information provided by the District. 3) Scanning of each remaining document in a format that is no less clear than the original. 4) Indexing of the resulting scanned images in an understandable format that may be searched using multiple terms (eg. Name, date, vendor, purchase order number). 5) Initialtrainingofdesi g n a t e d D i s t r i c t s t a f f i n t h e u s e o f t h e v e n d o r s p r o d u c t . O n g o i n g t r a ining of District staff as needed following product upgrades, service releases, or new staff hires. 6) Management of retention periods for each document type, with a reminder or notification sent when the retention period for a given document expires or changes. 7) Returning of the paper files to the District following digitization, with the option of off-site storage at the v e n d o r s r e c o r d s w a r e h o u s e

Product Codes: 92030, 95882

Agency Information


Issuing Agency: Clarke County School District

State: Georgia

Agency Type: State and Local

Contact: Veronica Jackson, Purchasing Department Purchasing Department, 240 Mitchell Bridge Road, Athens, Georgia, 30606

Phone: 706-546-7721

Email: jacksonv@clarke.k12.ga.us

< PREVIOUS PAGE

GET A FREE
MARKET
ANALYSIS

FREE Market Analysis


Get a FREE 90-Day Market Analysis and see the bids you’ve been missing

GET BIDS NOW