Government Contract | Maryland
Document Control Management

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Bid Information

Bid Alert No: 00000580210

Bid Title: Document Control Management

Agency Bid No. Title: 062-16

Received Date: 05/23/2016

Close Date: 06/17/2016

Purchase Type: Term:

Delivery Point: Prince George's County, Maryland

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference Optional 05/27/2016 11:00 AM


Specifications include, but are not limited to:. In an effort to better serve our customers and stakeholders and streamline our document control and file management process, the office of DCP formed a Document Control Committee. Meetings were held with the committee and several vendors were invited to present to our committee information on best practices and industry standards. We were also given the names of several other school districts that have commenced similar processes. Some of the school districts include Anne Arundel County, Calvert County, Frederick County, Harford County, Howard County and Kent County. The PGCPS Department of Capital Programs (DCP) oversees an annual capital budget of approximately $140M, and manages over 400 projects. These projects are managed through excel spreadsheet, database tools, and other means of communications such as paper files, large format drawings and email. As a result, the project management team is challenged to improve the efficiency and effectiveness on information management, thus reducing the time and energy spent on document searching and retrieval and more time spent engaging project stakeholders during the planning, design, construction and close-out phase. With this in mind, the DCP has evaluated solutions for document control and file management, regarding librarian, scanning, archiving and retrieving services. The goal is to have a well-organized digital library of building-related documents such as drawings, specifications, manuals and correspondence, etc.

Product Code: 20446

Agency Information

Issuing Agency: Prince George's County Public Schools

State: Maryland

Agency Type: State and Local

Contact: Donna Parks, Purchasing Office 13300 Old Marlboro Pike, Room 20, Upper Marlboro, Maryland, 20772

Phone: 301-952-6567

Fax: 301-952-6504




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