Government Contract | New York
District Attorneys Office Case Management System

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Bid Information

Bid Alert No: 00000457700

Bid Title: District Attorneys Office Case Management System

Agency Bid No. Title: Not Stated

Received Date: 01/13/2016

Close Date: 02/26/2016

Purchase Type: Not Stated

Delivery Point: Monroe County, New York

Delivery Date: Not Stated

Special Notices: Questions Due By 02/05/2016, Minority Business Set-Aside, Bidder Preregistration


Specifications include, but are not limited to:.Central person database that contains all person information, including the ability to record multiple identifiers with effective dates, relationships, merge/unmerge functions and alert notifications. b.Crime report to display the details of a police agencys report of a specific criminal incident. It allows multiple defendants to be included, and tracks the incident location using GIS/GPS coordinates. c.Defendant crimes report to record the details relating to an individual defendants involvement in a criminal incident, and include arrest and booking information and criminal justice tracking number. d.Defendant crime report charge to record the data related to a defendants original charges as filed by the police agency, including NYS charge code statutes and offense date range. e.Defendant case to record details related to the prosecution of a single defendant and can include multiple crime reports. It tracks multiple indictment and waiver numbers, case type and status, sealed record information, grants and special program designations, firearm, weapon and drug details, and other details relating to the individual defendant. f.DA case to record data relating to prosecution of all the co-defendants for the same criminal incident(s) including case number, case status, case seal designation, and generating documents that reference all co-defendants, e.g. an indictment. The system will also allow non-prosecution case types for out-of- County Violation of Probations, Sex Offender Registry Acts, etc. g. Defendant case charge and charge disposition to record details of the defendants charges including originating crime report, charge levels, charge modifiers, victim information, weapons used and seal status. Also tracks all aspects of each charges disposition including sentence details, minimum and maximum terms, fines, fees, special programs and other sentence conditions. h. Defendant disposition tracks overall disposition of the defendants case and calculates cumulative sentence based on defendants individual charge sentences. i. Events show all actions related to a case and/or defendant and include fields to track date, time, location, result and parties involved. j. Victim and witness maintenance to record details of victims and witnesses on a case. k. Case initiation to create DA case and defendant case from crime report, and to merge other crime reports into existing DA case and defendant case. l. Document generation and management to create all legal documents, letters, labels and bar codes, and manage all documents stored within the case. m. Folder tracking and archiving to label, track and archive paper case files throughout the life of a case. n. Subpoena Service Assignments and Statistics to record details of personal service of subpoenas, including investigator name, date and type of service, and related actions taken to serve. o. Subpoena Electronic Notification Database System to automatically create and send emails to sworn officers containing the subpoena document as an attached .pdf file. p. Appeals to maintain separate area for tracking unlimited number of appeals of a defendants case, and include ability to track multiple appellate numbers, multiple appeal types and subtypes, disposition dates and appeal events

Bid Related Documents

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Product Code: 20446

Agency Information

Issuing Agency: County of Monroe

State: New York

Agency Type: State and Local

Contact: Kim Boedicker 39 West Main Street, County Office Building, Room 200, Rochester, New York, 14614

Fax: 585-753-1104




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