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Device Management Systems

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Bid Information

Bid Alert No: 00000537364

Bid Title: Device Management Systems

Agency Bid No. Title: 1818-42

Received Date: 04/07/2016

Close Date: 04/11/2016

Purchase Type: Term:

Delivery Point: Renton, Washington

Delivery Date: Not Stated

Special Notices: Questions Due By 04/04/2016 05:00 PM


Specifications include, but are not limited to:. Within sixty (60) days of award notification, principals on awarded contract shall meet in person or via phone with WLS personnel to finalize contract details, review marketing efforts, and discuss contract administration.Contract ExecutionA formal contract utilizing the Standard Contract shown in Section 7 and incorporating the Standard Terms and Conditions in Section 8 will be drawn up. Upon the Vendors acceptance of contract terms, the following procedure will be followed:Final contract will be forwarded for signature by the authorizing Superintendent for WLSTwo original copies of the signed contract will be sent to the VendorVendor will sign both contracts; send one back to the WLS along with the required insurance documents.No work may begin until a contract signed by all parties is in place and all insurance documents are received by WLS.Assigned ResellersThe assigned resellers or agents identified in the Awarded Vendors response have entered into an agreement with the Awarded Vendor which obligates the reseller or agent to comply with all the provisions of the WLS Contract when the reseller or agent is engaged in work that is associated under the WLS Contract. OEMs will list assigned resellers in Exhibit B: Additional Resellers.Additional ResellersOEMs may request in writing to add or remove resellers during the length of the contract by submitting Exhibit B: Additional Resellers. New resellers will be responsible for scheduling a conference with the WLS in order to establish a presence on the WLS website and begin marketing.Price and Product UpdatesA price increase will not be accepted during the award period or during the renewal period, unless stipulated in the contract. However, WLS will always take advantage of price decreases. Upon optional annual contract renewals, the awarded vendor may request price increases from the WLS. Such requests shall require a justification in writing.Throughout the entire contract term, price reductions are required if the OEM reduces the resellers base price. Upgraded products and services may be added to this contract upon WLS approval and submission of an accompanying spreadsheet (Exhibit C: Prices), but only if they replace products previously bid. All pricing must, at a minimum, reflect the same percentage discounts or better as established with this contract award.Awarded vendors must provide WLS any proposed price decreases, products upgrades, discontinued items, and any other changes or additions for approval,Volume PurchasesFor purchases in a single transaction that will exceed $100,000, an Awarded Vendor may submit a written request seeking a reduction in the Administrative Fee. The request shall identify the amount of the reduction that is being sought and the reasons the Awarded Vendor believes the reduction is warranted. Upon receipt and approval of a request for a reduction, all Awarded Vendors of in the product category identified in the request will be notified. The reduced Administrative Fee shall be applied uniformly to any Awarded Vendor that wants to sell products in that product category to the Subscriber for that single transaction. Awarded Vendors that are applying the reduced Administrative Fee shall not disclose or inform interested Subscribers that the price the Awarded Vendor is quoting is based on a reduction of the Administrative Fee.Marketing RequirementsWLS shall promote Vendors products on the WLS website according to the description in the RFP Overview section of this document. The awarded Vendor(s) agrees, however, that the WLS is not guaranteeing any sales to eligible Subscribers. Awarded Vendors shall market their WLS products to generate sales and shall create and send out marketing materials to the eligible Subscribers that promote their products through the WLS contract. These materials include, but are not limited to printed materials, such as flyers and brochures, and electronic materials, such as email blasts and electronic postcards. By submitting a proposal, the Vendor is agreeing to participate fully in all marketing activities described below:WLS Web Site. Awarded Vendors are to provide the WLS with the following promotion information to establish their presence on the WLS web site:Ordering instructions for Subscribers to follow when submitting purchase orders. These instructions shall include the company name, ordering address, contact person, phone number, fax number, email address, tracking information, return policy, and other pertinent ordering information. (Include in TAB 5.)Pricing information to be included on the the WLS website.Web content text including product description and benefits (Include in TAB 5.)Manufacturer and vendor logos in high and low resolution for use in WLS marketing materials and web site. (Include in TAB 5.)Awarded Vendors may or may not choose to create a dedicated web page promoting the WLS contract on their own site. This page shall include only products that are on the contract and will include a link to WLSs website, purchasing information, product information, and WLS contract number.Marketing Brochures, Flyers, and Catalogs. Awarded Vendors marketing materials that advertise products on the WLS will include the WLS logo and are subject to review by the WLS office.Participation at WLS Events and Activities. Awarded Vendors will make a reasonable effort to participate in events that are considered marketing opportunities. These include but are not limited to the following:NCCE (Northwest Council for Computers in Education) vendor boothWLS and ESD-sponsored showcases and one-day eventsESD Tech Forum demonstrations and sponsorshipsContribution to WLS Update . You will be requested to submit short updates and longer articles to be included in communications to school districts.Webinar presentations. Vendors should be available to give demonstrations via webinar. The Vendor may use his/her own online collaboration software.Specials and Promotions. Awarded Vendors may submit specials and promotions for the WLS web site. All specials and promotions must be approved by the WLS before being published and distributed. Items that are included in the promotion must be on the current WLS contract.Local, Personal AssistanceAwarded Vendors shall provide local, personal assistance and support to Subscribers, where local and personal means that the pre- and post-sale support and assistance shall be provided on-site or face-to-face and exhibits customer service of high quality. This assistance includes:Contact Subscribers on a regular basisMeeting with Subscribers when requestedProvide in-person or on-site demonstrationsAssist Subscribers with product evaluation and selectionProvide training when requestedQuarterly Reports and Administrative FeesAwarded Vendors shall track WLS purchases made by individual Subscribers. Vendors will remit quarterly to WLS a Contract Administrative Fee of three (3) percent for all sales realized or generated under or as a consequence of this WLS contract. As the administrator of the contract, the awarded Vendor must include the following data for each sale or purchase through this contract:Invoice dateName of Subscriber (school, district, or organization)ESD name where Subscriber residesInvoice numberNames and quantities of products purchased through each transactionSingle unit purchase priceTotal purchase priceAmount of administrative feeDuring the term of this contract, the awarded Vendor will submit quarterly accounting and remit administrative fee payments to WLS within 30 days following the end of each calendar quarter using Exhibit D: Admin Fees Reporting. The report will be sent electronically in Excel format.Mandatory Insurance RequirementThe Vendor shall procure and maintain for the duration of the Contract, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of this contract by Vendor, their agents, representatives, employees or subcontractors. The vendor shall submit a Certificate of Insurance within twenty (20) business days of the Contract award evidencing: Commercial General Liability insurance written on an occurrence basis with limits no less than $2,000,000 combined single limit per occurrence for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability.The WLS shall be named as an additional insured on the Commercial General Liability insurance policy, as respects activities of Vendor and a copy of the endorsement naming The WLS as additional insured shall be attached to the Certificate of Insurance. The WLS reserves the right to receive a certified copy of all required insurance policies.

Product Codes: 20827, 92003, 20854

Agency Information

Issuing Agency: Puget Sound Educational Service District

State: Washington

Agency Type: State and Local

Contact: Rainier Conference Room, 800 Oakesdale Ave SW, Renton, Washington, 98057



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