Government Contract | Iowa
Comprehensive Plan RFP

Bid Information

Bid Alert No: 00000539899

Bid Title: Comprehensive Plan RFP

Agency Bid No. Title: Not Stated

Received Date: 04/12/2016

Close Date: 05/06/2016

Purchase Type: Not Stated

Delivery Point: Dubuque, Iowa

Delivery Date: Not Stated

Special Notices: Questions Due By 04/18/2016


Specifications include, but are not limited to:. SCOPE OF SERVICES The project scope of services will consist of multiple elements, primarily related to community engagement and comprehensive plan development. Community Engagement - The Comprehensive Plan must reflect the values of the community which makes quality and diverse public participation and input essential to the process. Its important the updated Comprehensive Plan reflects a diverse and comprehensive representation of the Dubuque community. The Engagement process must have a continuous presence throughout the community and reach traditionally under-represented groups.Engagement planning is as much about learning as setting the course for public involvement. Without a complete understanding of past successes and failures as well as the needs of the community, successful outcomes are unlikely. A team of key City Staff was assembled to identify previous successes and challenges for public engagement and marketing. The team developed a vision for the community engagement process which was to create an open, inclusive, meaningful experience that engages a wide range of community members. The City team completed extensive work to better understand barriers to engagement and improve the quality and quantity of public input into the City of Dubuque Comprehensive Plan. This learning process involved reaching out to community organizations, stakeholders, neighborhood associations, students and other traditionally under-represented groups to better understand how the City can more effectively engage people in a relevant and meaningful way. Staff learned residents are disconnected from the Comprehensive Plan and process. Many indicated they did not understand what the Comprehensive Plan was or how it affects them in their everyday lives; therefore, they felt their participation was not important. They did not understand why it is important. The team also learned residents need to be met where they are through relevant and comfortable channels of communication and venues. A one size fits all approach will not work; rather diverse, sometimes tailored, approaches towards engagement, education and marketing will be required for a successful outcome. Community partners suggested facilitated meetings and public workshops centered on interesting activities and dialogue. They suggested creative opportunities to provide input throughout the community independent of structured and facilitated events. They recommended allowing residents the opportunity to present issues and opportunities through their experiences. Equipped with this knowledge, City Staff developed channels for public engagement and communication. The channels inform residents on the Comprehensive Plan and welcome participation. They identify desired outcomes and benefits, potential barriers to engagement and resources needed to overcome those barriers. The channels ranged from marketing opportunities, City Boards and Commissions, the City of Dubuque website, co-sponsored and sponsored events, focus groups, print media, public hearings, online engagement platforms and social media. At a minimum, these channels are an expectation of the engagement strategies. Enclosed is information completed in 2014 by the City of Dubuque regarding the channels of communication and the community engagement process. These documents did not include the use of consultants to augment the process, and therefore should be used as a starting point. MindMixer is identified as a channel for engagement, but is not required for the purposes of this planning effort. The engagement process must begin with a strong educational and marketing component in the community engagement process for the Comprehensive Plan Update. It must build and carry momentum throughout the project. Without a comprehensive, focused and closely managed public relations campaign, residents will continue to be disconnected from the process and plan.The selected consultant will be responsible for developing and implementing a robust, creative, and inclusive plan for engagement. The process, much like the Comprehensive Plan document, must be creative, interesting, meaningful and relevant to residents. The engagement plan must at a minimum involve the following: 1.Develop and implement a public relations/educational campaign at the onset of and throughout the project. The purpose of the campaign will be to inform residents of the purpose of the plan, why it is important, and how it effects them in their everyday lives. The campaign must also inform residents of the importance of participation as well as opportunities for participation throughout the duration of the project. 2.Develop and implement a plan for creative, diverse, and meaningful community engagement. The consultant will develop a schedule of events and input opportunities which at a minimum address the channels for public engagement and communication. The consultant will be responsible for designing and facilitating the events and public input instruments, facilitating the events and collecting and distilling all information for use in the plan document. Comprehensive Plan - City Staff have already undertaken substantial efforts with community stakeholders and residents in developing a general vision and outline for the Comprehensive Plan. The outline is allowed flexibility based on additional engagement; however, the framework has been established. An illustrated storyboard for the recommended plan format is enclosed. The current Comprehensive Plan contains numerous goals and objectives. The updated Comprehensive Plan must be a more narrative, illustrated and focused document which reflects current conditions and opportunities for the city and well as values and goals looking forward. The updated Comprehensive Plan will be structured around Dubuques three (3) pieces of the Sustainable Dubuque model, the twelve (12) sustainability principles, supporting elements of the current Comprehensive Plan, and guidance from Iowa Smart Planning legislation. The following is a link to the Iowa Smart Planning Legislative Guide: The content of plan and the manner and order in which it is represented is subject to change as additional public input is received through the engagement process. Content of the Comprehensive Plan and the community engagement plan will be informed by an inventory analysis which includes community indicators and critical issues and trends. This data will be researched and compiled in a report and made available to the selected consultant. Data will inform the plan; however, the document should be highly illustrated, relatable and meaningful to residents of Dubuque. The consultant will be responsible for designing and developing an executive summary or overview of the Comprehensive Plan. The summary will be a stand-alone document which provides an overview of the plans elements and corresponding goals/priorities, implementation strategies, and measurements for success

Bid Related Documents

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Product Code: 91892

Agency Information

Issuing Agency: City of Dubuque

State: Iowa

Agency Type: State and Local

Contact: David Johnson City Hall, 50 West 13th Street, Dubuque, Iowa, 52001

Phone: 563-589-4210




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