Government Contract | Tennessee
Check Guarantee Services

Bid Information

Bid Alert No: 00000403929

Bid Title: Check Guarantee Services

Agency Bid No. Title: 2296

Received Date: 10/29/2015

Close Date: 12/01/2015

Purchase Type: Not Stated

Delivery Point: Knox County, Tennessee

Delivery Date: Not Stated

Special Notices: Bidder Preregistration


Specifications include, but are not limited to:Knox County Government is seeking to contract with a qualified firm to provide Check Guarantee Services for Knox County and the Knox County Clerk. The following is an overview of the current process as well as the minimum specifications for the check verification service. 4.1.1 Overview: Current Usage: Currently, the Knox County Clerk processes roughly 10,000 checks per month or 120,000 per year. The dollar amounts range from $3.00 to over $10,000 with the current check guarantee service having funded checks for over $10,000. The Clerks office currently uses TeleCheck for checks taken in the Clerks office only. This service is not used for checks that are mailed to the Clerks office. There are approximately 7,000 checks per month, or 84,000 checks per year that are received in the mail, processed and sent to the bank. The Clerk is funded on a daily basis. Current machines are closed out at the end of each business day. The check service company receives the file the next day and ACHs the money for the checks to the Clerks bank account. Returned Checks for NSF are the responsibility of the check service. The Clerks office is charged back for returns on closed accounts, or, if an account is not read properly by the machines. The returned checks are debited from the funding file. The Clerks office has six separate accounts, one for each office and a total of twenty (20) leased FD200 machines. 4.1.2 Machines: Machines must be capable of reading the MICR line of the check and storing the data until the machine is closed out and the information transmitted to the check verification service provider. Must print receipts for customers to sign. Must print a separate receipt to be given to the check writer. After daily closeout must print a summary listing by clerk, a listing of each check with the authorization information and showing the settlement was successful that lets each office know that the check information has been sent to the check service and that the Clerk's office will be funded. 4.1.3 Service: Must guarantee payment to Clerks office NSF and fees are responsibility of the provider

Bid Related Documents

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Product Code: 94610

Agency Information

Issuing Agency: County of Knox

State: Tennessee

Agency Type: State and Local

Contact: Jay Garrison, Purchasing Division Knox County Purchasing Division, 1000 North Central Street, Suite 100, Knoxville, Tennessee, 37917

Phone: 865-215-5767

Fax: 865-215-5778




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