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CDBG PAVING IMPROVEMENT PROJECT

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Bid Information


Bid Alert No: 00000538465

Bid Title: CDBG PAVING IMPROVEMENT PROJECT

Agency Bid No. Title: 16-B-031

Received Date: 04/12/2016

Close Date: 05/04/2016

Purchase Type: Not Stated

Delivery Point: Titusville, Florida

Delivery Date: Not Stated

Special Notices: Pre-Bid Conference 04/19/2016 09:00 AM, Performance Bond Required: 100%, Payment Bond Required: 100%

Specifications

Specifications include, but are not limited to: This program applies to all City of Titusville projects, and to all work performed by Contractors or Subcontractors on City of Titusville properties General Requirements A copy of this document shall be made available upon request to prospective bidders/offerors at the pre-bid/pre-proposal conferences for the work. This document shall be either included with, or referenced in, the contract documents. Submittals, where required from the Contractor by this document, shall be made in writing directly to the Purchasing and Contracting Division and copied to the Project Manager/Coordinator. Submittals shall be made sufficiently in advance to avoid delay of the project. Where review, approval, or coordination of submittals is required, submittals shall be made at least ten (10) working days prior to the start of the project unless prior arrangements have been made. Post-job submittals, where required as outlined in this document, shall be made no later than fifteen (15) working days after completion of the project or as specified herein. The Contractor shall provide the Project Manager/Coordinator with emergency contact phone number(s), usable 24 hours a day, for the Contractors representative. The Contractor bears sole responsibility for the safety of his or her employees. The Contractor is expected to take all steps necessary to establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA) and any other state or local standards, regulations or codes. These regulations include, but are not limited to: 16-B-031 CDBG Paving Improvement Project - Hillcrest Ave. Page 139 of 148Title 29 of the Code of Federal Regulations (CFR) Parts 1910, Occupational Safety and Health Administration (OSHA) Standards for General Industry, Title 29 of the Code of Federal Regulations (CFR) Parts 1926, Occupational Safety and Health Administration (OSHA) Standards for the Construction Industry. The Contractor bears sole responsibility for communication of safety-related information and requirements to his or her Subcontractors. The Contractor shall assure that his or her Subcontractors comply with the requirements outlined herein. Control of Fugitive Emissions The Contractor shall take all necessary precautions to control or contain fugitive emissions from the job site. Fugitive emissions include, but are not limited to: Nuisance dust, Chemical odors/vapors, Hazardous materials (such as lead dust or asbestos), and Noise. Where the product(s) or material(s) to be used by the Contractor has a permissible exposure limit (PEL) established by OSHA, the contractor shall submit a written plan to the Project Manager/Coordinator prior to the work. This plan shall detail the methods that will be employed by the Contractor to limit, control or eliminate exposure of City employees or the public to these hazards. Where engineering controls will not control fugitive emissions of these chemicals or materials or are not feasible, the contractor shall monitor, or shall contract to have monitored, work area exposure conditions. Monitoring shall occur, at a minimum, during the start of work and whenever there is a change in procedure, process, or chemical or material used. A copy of the monitoring results shall be submitted to the Project Manager/Coordinator within 24-hours of receipt by the Contractor. Accidental Spills and Releases In the event of an accidental release or spill of chemicals or other hazardous materials the Contractor shall: Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees, Notify the fire department, or other entities as needed or required, Contact Human Resources Risk Manager at 321-567-3730, and Contact the Project Manager/Coordinator. All costs associated with responding to or remediation of a chemical or hazardous material spill or release is the responsibility of the Contractor. Other Potential Safety Hazards The Contractor shall abide by the requirements of any sign posted in a building that requires the use of specific personal protective equipment, that restricts access to qualified or authorized persons only, or that establishes requirements for entry. The Contractor shall abide by all safety rules and procedures, including training, as noted on the plans and specifications relating to work in areas that may be contaminated with arsenic. 16-B-031 CDBG Paving Improvement Project - Hillcrest Ave. Page 140 of 148Specific Program Requirements Asbestos and Suspect Asbestos Containing Materials It will be the responsibility of the Contractor to provide his or her own asbestos awareness program which shall include, but is not limited to, the information contained in this section and the OSHA asbestos-related regulations (29 CFR 1926.1101). Verification that this training has been conducted shall be supplied to the City upon request. Contractors employed by the City to perform building or facilities-related maintenance, repair or renovation shall be informed by the Project Manager/ Coordinator of the location of suspect and known asbestos-containing materials (ACM) in the work area(s) to which they are assigned by one of the following means: The Project Manager/Coordinator shall provide the Contractor with a copy of a an asbestos inspection report specific to their work and the materials that are to be disturbed, or Where the construction documents for a project clearly detail asbestos locations within the work area, these documents may serve in lieu of the inspection report. An asbestos inspection report may, at the discretion of the Purchasing and Contracting Division, be prepared by an asbestos consultant licensed in Florida to perform the duties of Asbestos Inspector and Asbestos Management Planner. Contractors shall, under no circumstances, damage or disturb suspect or known ACM unless they are a licensed Asbestos Abatement Contractor and have been specifically employed to perform asbestos repair or removal. If suspect asbestos materials are discovered during the course of the work, the Contractor shall stop work immediately and notify the Project Manager/Coordinator. The Contractor shall not proceed with any change in work which requires a material to be disturbed that the asbestos inspection report, or construction documents show has not previously been tested (e.g. "suspect" ACM). If a change in the scope of work becomes necessary, the revised scope of work shall be reviewed and pre-approved by an authorized person. Asbestos materials may not be used or installed in any City facilities. Lead-containing Materials Contractors employed by the City to perform building or facilities-related maintenance, repair or renovation shall be informed by the Project Manager/Coordinator of the location of lead-containing building materials in the work area(s) to which they are assigned by one of the following means: The Project Manager/Coordinator shall provide the Contractor with a copy of a lead inspection report specific to their work and the materials that are to be disturbed, or Where the construction documents for a project clearly detail the location of lead-containing materials within the work area, these documents may serve in lieu of the inspection report. A lead inspection report may, at the discretion of the Purchasing and Contracting Division, be prepared by a lead consultant licensed in Florida to perform the duties of Lead Inspector. Contractors that will disturb lead-containing building materials during the course of the work shall take all necessary precautions to protect City employees, and the public from exposure to lead dust or contamination. These measures shall conform, at a minimum, to the OSHA requirements detailed in 29 CFR 1926.62 and applicable local, state and federal regulations. The Contractor shall submit a copy of his or her lead compliance program, as required by 29 CFR 1926.62(e), with required supporting 16-B-031 CDBG Paving Improvement Project - Hillcrest Ave. Page 141 of 148documentation for prior review and approval. This submittal shall be made sufficiently in advance of construction to avoid delay of the project. A copy of the analytical report(s) for any personal air samples taken during the course of the work shall be provided to the City. The Contractor shall not proceed with any change in work that requires a material be disturbed that the lead inspection report, or construction documents shows has not previously been tested unless pre-approved work procedures will be followed. Where lead-containing materials will be disturbed or removed during the course of work, the Project Manager/Coordinator shall determine disposal requirements. If the lead-containing materials will constitute a hazardous waste, disposal of these materials shall be in accordance with applicable local, state and federal requirements. The disposal requirements must be established during the design of the project. Confined Spaces When the Contractor must perform work that involves entry into a permit-required confined space, the Project Manager/Coordinator shall: Inform the Contractor that the workplace contains permit spaces and that permit space entry is allowed only through compliance with a permit space program meeting the requirements set forth by OSHA (1910.146). Apprise the Contractor of the elements, including the hazard(s) identified and the Citys experience with the space that make it a permit-required confined space. Apprise the Contractor of any precautions or procedures that the City has implemented for the protection of City employees in or near permit spaces where contractor personnel will be working. Coordinate entry operations with the Contractor when both City personnel and contractor personnel will be working in or near permit spaces. Debrief the Contractor at the conclusion of the entry operations regarding the permit space program followed and any hazards confronted or created in permit spaces during entry operations. Provide a copy of the City of Titusvilles Confined Space Entry Program to the Contractor upon request. Information on Citys Confined Space Entry Program and information on specific confined spaces on City of Titusville properties may be obtained by contacting the Water Resources Safety Coordinator at >321-567-3855. Each Contractor who is retained to perform work that will require permit space entry operations shall: Coordinate entry operations with the Project Manager/Coordinator when both the Contractor and City personnel will be working in or near permit spaces, Inform the Project Manager/Coordinator in writing of the permit space program the Contractor will follow, including written certifications for Entry Supervisors, Attendants or Entrants. Inform the Project Manager/Coordinator of any hazards confronted or created in permit spaces during entry operations. Provide a copy of the Contractors Confined Space Program to the City upon request. 16-B-031 CDBG Paving Improvement Project - Hillcrest Ave. Page 142 of 148Inform the Project Manager/Coordinator in writing of the rescue services/team they will be using during permit entry. Provide a copy of the canceled permit(s) to the Project Manager/Coordinator and Water Resources Safety Coordinator at the conclusion of entry operations. Hazard Communication Chemicals are used at City of Titusville facilities. Chemical use is routine in, but is not limited to, the following areas or locations: Laboratories. Fume hood exhausts on the roofs of laboratory buildings. (In general, signs have been posted on the roof access hatch or door restricting access to the roofs of buildings where fume hood exhausts are located). Chemical stock rooms. Chemical waste accumulation areas. Water Production and Reclamation Facilities Paint and chemical storage areas. Maintenance Facilities. The Project Manager/Coordinator shall inform the Contractor of the following: Known hazards and any required safety procedures that must be followed in the Contractors work area. Method for obtaining access to Material Safety Data Sheets (MSDS) for hazardous chemicals present in the Contractors work area. Information about the labeling system used in the work area. Emergency procedures that the Contractor is to follow in the event of accidental exposures or releases of hazardous chemicals. MSDS are required to be maintained and to be accessible to employees in each work area, and MSDS for all chemicals may be obtained from the Human Resources Risk Manager. The Contractor shall maintain, on-site, MSDS for all hazardous chemicals used or stored at that job site. Copies of MSDS shall be provided to the Project Manager/Coordinator by the Contractor prior to start of work. The Contractor shall take precautions to ensure hazardous chemicals or materials are handled and disposed of in accordance with federal and state regulations. Where a hazardous waste disposal manifest is required by these regulations, the Contractor shall Project Manager/Coordinator to assure that manifesting; storage, and the proposed disposal method and disposal site meet requirements. The Contractor shall supply a copy of the completed waste manifest to the Project Manager/Coordinator within 24-hours of receipt. Where the Contractor has secured air samples documenting employee exposure to airborne chemical or particulate hazards during the course of their work, a copy of all air samples results shall be provided to the Project Manager/Coordinator within 24-hours of receipt by the Contractor. Electrical Safety and Lockout/Tagout 16-B-031 CDBG Paving Improvement Project - Hillcrest Ave. Page 143 of 148The Project Manager/Coordinator shall inform the Contractor of City of Titusville lockout/ tagout procedures. The Contractor shall ensure that his/her personnel understand the Citys energy control procedures and comply with the requirements of the Citys lockout/tagout program. A copy of the Citys Electrical Safety and Energy Control Policy programs shall be provided to the Contractor upon request. If the Contractor will be using their own lockout/tagout procedure, the Project Manager/Coordinator shall ensure that City personnel in the work area understand the Contractors control procedures and that they comply with the requirements of the Contractors program. A copy of the Contractors electrical safety and lockout/tagout programs shall be made and provided to the City before commencement of work. Trenching and Excavations The Contractor shall coordinate trenching and excavation work with the Project Manager/Coordinator, and Sunshine One Call (by dialing 811) to assure the coordination of work and shutdown of utilities if necessary. The design of sloping and benching systems, support systems, shield systems or other protective systems shall conform, at a minimum, to the OSHA requirements detailed in 29 CFR 1926 Subpart P. Trenching or excavations below the level of the base or footing of any foundation or retaining wall, or adjacent to any utility, sidewalk or roadway, will not be permitted unless: A support system, such as underpinning, is provided to ensure the safety of employees and the stability of the structure, or The excavation is in stable rock, or A registered professional engineer has approved the determination that the structure is sufficiently removed from the excavation so as to be unaffected by the excavation activity, or A registered professional engineer has approved the determination that such excavation work will not pose a hazard to employees or the structure. This determination is the responsibility of the Contractor except as permitted, required or otherwise allowed by the project specifications or drawings. The Contractor shall notify the Project Manager/Coordinator of the name of the individual that is to serve as the Contractors competent person as defined by this program and the OSHA regulations. The Contractors designated competent person shall maintain a written log of the daily inspections made of excavations, adjacent areas, and protective systems. A copy of this written log shall be made available to the City upon request. Where the design of a sloping and benching system, support system, shield systems or other protective systems requires review and approval by a registered professional engineer, the Contractor shall submit a copy of the completed review to the Project Manager/Coordinator prior to start of work. Fall Protection Fall protection may be needed in work involving ramps, runways, and other walkways; excavations; hoists; holes; form work and reinforcing steel; leading edges; unprotected sides and edges; overhand bricklaying and related activities; roofing; pre-cast concrete erection; wall openings; scaffolds; ladders; and other walking/working surfaces, in accordance with 29 CFR 1926 Subpart M. Protect employees working 6 feet (1.8 meters) or more above a lower level and those who may fall into dangerous 16-B-031 CDBG Paving Improvement Project - Hillcrest Ave. Page 144 of 148equipment. Typical fall protection systems include controlled access zones, guardrails, fences, covers, safety nets, and personal fall arrests. For work conducted for the City of Titusville in which fall hazards are present, use employees trained on how to recognize and minimize fall hazards and how to properly use fall protection systems and equipment. MAKE DOCUMENTATION OF TRAINING AVAILABLE to the City upon request. Hoists and Cranes Designate a competent person who will inspect all machinery and equipment prior to each use, and during use, to make sure it is in safe operating condition. Repair deficiencies and replace defective parts before continued use. Install barricades to prevent injury to employees or passers-by (Reference 29 CFR 1926, Subpart N). Do not exceed safe working loads. Take precautions to prevent physical contact with power lines either by maintaining adequate distance, use of insulating barriers, or de-energizing of power lines, as appropriate. Properly anchor equipment and do not use roofs or walls for a supporting brace. Hot Work Contractors performing hot work shall maintain a Hot Work Permit Program complying with the OSHA requirements found in 29 CFR 1926.352, ANSI Z49.1-88 and NFPA 51B. Examples of hot work include, but are not limited to, use of open flames, compressed gases or supplied fuel burning, brazing, cutting, grinding, soldering, thawing pipe, torch applied roofing, and welding. A copy of the canceled permit(s) shall be provided to the Project Manager/Coordinator after completion of the work. Work Area Traffic Control An approved traffic control plan is required in accordance with the Florida Department of Transportation and the Manual of Uniform Traffic Control Devices, Part VI, and Plans and Specifications. Personal Protective Equipment Personal protective equipment such as hard hats, eye protection, foot protection, hearing protection, respirators, etc., shall be worn as required, in accordance with OSHA regulations. Work Site Inspections Unannounced work site inspections may be conducted by City Safety Representatives or designated departmental personnel. These inspections are conducted solely for the benefit of the City, and shall not relieve the contractor of responsibility for enforcement of, and compliance with OSHA and other state and local regulations. In the event that work site conditions exist that potentially impact the safety of City employees or the public, the inspector shall issue a verbal or written warning to the Contractor and shall notify the Project Manager/Coordinator. If the unsafe conditions cannot be immediately corrected and represent a danger or have the potential to harm employees, or the public, then the inspector will: 16-B-031 CDBG Paving Improvement Project - Hillcrest Ave. Page 145 of 148Detail the OSHA violations that were noted, and explain the potential impact upon employees, or the public, Require that the Project Manager/Coordinator have the Contractor stop work until the unsafe conditions can be mitigated, Issue a formal written report of the violations to the Contractor. This report shall be copied to the Project Manager/Coordinator. Reports of deficiencies may be factored into the evaluation of the contract by the City, and may be included in a vendor complaint file that is available for review by other state agencies. Repeat safety violations and/or a single serious, willful safety violation by a Contractor may warrant review and termination of the contract. Serious, willful safety violation is defined, for the purposes of this program, as a work activity with a substantial probability that death or serious physical harm could result, and where the potential hazard was known or should have been known, but where the work activity was continued, regardless of the existence of the potential safety hazard.

Product Codes: 91396, 91395

Agency Information


Issuing Agency: City of Titusville

State: Florida

Agency Type: State and Local

Contact: Jesus M. Vieiro Purchasing and Contracting Administration, 555 S. Washington Ave., Titusville, Florida, 32796

Phone: 321-383-5815

Fax: 321-383-5628

Email: jesus.vieiro@titusville.com

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