Government Contract | Iowa
Broker/Agent of Record for Insurance Services

Bid Information

Bid Alert No: 00000515469

Bid Title: Broker/Agent of Record for Insurance Services

Agency Bid No. Title: NA 19

Received Date: 03/17/2016

Close Date: 04/06/2016

Purchase Type: Term:

Delivery Point: West Des Moines, Iowa

Delivery Date: Not Stated

Special Notices: Questions Due By 03/29/2016 05:00 PM


Specifications include, but are not limited to: The City of West Des Moines, Iowa (hereinafter City) is seeking a qualified Broker/Agent of Record(hereinafter Broker) with municipal government experience whose Firm (either individually owned orcorporate) (hereinafter Firm) can provide the scope of services specified.The Citys process is designed to identify the qualifications and procurement proposals best aligned tomeet the Citys objectives and to enable the Citys review panel to make a clear recommendation for aBroker to the City Council. The Citys panel will be composed of staff with experience in insuranceservices and/or administration.While the exact range and extent of service is subject to negotiation of an Agreement, it is anticipatedthat the selected Broker shall provide, at a minimum, the following:a) Analyze the insurance needs of the City and provide written recommendation for the changewhere appropriate or dictated by changing exposures, market conditions and/or laws.b) Organize renewal information and prepare insurance specifications.c) Conduct a review of the Citys Statement of Values (SOV) and complete an on-site visit of thelocations listed on the SOV on an annual basis.d) Obtain coverage/policy documents from coverage providers and provide to the City in a timelymanner.e) Review all binders, coverage documents and endorsements to assure coverage is as intended.Verify accuracy of all coverage documents and invoices prior to delivery.f) Maintain a summary of all coverage lines and endorsements. This should identify the type ofcoverage, coverage provider name, policy/coverage period, and a brief synopsis of the coveragefeatures, limits, deductibles and contributions/premiums. Summary listings must be updated asrevisions/changes occur.g) Oversee and coordinate all relevant services performed by coverage providers/underwriters orany related service agencies.h) Place, cancel and otherwise handle, at the direction of and benefit of the City, all coverageplacements, binders, policies and endorsements in a timetable that avoids lapses in coverage.i) Assist the City in submittal of claims to coverage provider(s). Interface with the provider whencoverage issues arise.j) Assign a representative to the City who will be responsible for communication with City officialsand who, along with other representatives assigned, must be available to the City forconsultation on insurance related issues and concerns. 7k) Attend meetings related to the insurance program with City staff and other interested parties,as requested.l) Review various insurance publications and provide the City with copies of articles and otheritems applicable to municipal insurance issues.m) Provide the City with municipal market trends and new updates on a regular basis.n) Coordinate (at a minimum) annual claims meetings with City Staff and a representative of theinsurance provider.o) Acts as a liaison between the City and coverage provider/carrier to resolve claims.p) Advise the City, when requested, on coverage applicability to specific claims.q) Consult with the City regarding the proposed claims counsel the coverage provider plans to usewith any claim.r) Review loss runs quarterly, provide copies of the loss runs to the City and advise the City of anyunanticipated problems.

Bid Related Documents

Download Solicitation Notice

Product Codes: 91869, 95352

Agency Information

Issuing Agency: City of West Des Moines

State: Iowa

Agency Type: State and Local

Contact: Tim Stiles, Finance




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