Government Contract | Arizona
AUDIO / VISUAL SERVICES FOR CITY MEETINGS - REQUIREMENTS CONTRACT

Bid Information


Bid Alert No: 00000441862

Bid Title: AUDIO / VISUAL SERVICES FOR CITY MEETINGS - REQUIREMENTS CONTRACT

Agency Bid No. Title: IFB 16-022

Received Date: 12/16/2015

Close Date: 01/29/2016

Purchase Type: Not Stated

Delivery Point: PHX11 Studio, 140 N. Third Ave., Phoenix, Arizona, 85003

Delivery Date: Not Stated

Special Notices: Site-Walk Optional 01/07/2016 10:00 AM, Questions Due By 01/14/2016 10:00 AM

Specifications

Specifications include, but are not limited to:The public address audio is needed for the audience in attendance and is also sent to PHXTV studiosfor the television broadcasts. Also, visual presentation (with audio) such as PowerPoints, DVDs, ordigital movie files are used at the meetings to supplement discussions. The Contractor shall:A. Provide all labor, personnel, material(s), equipment, tools, transportation and methods ofcommunication and if required, additional miscellaneous services necessary to meet requirementsof specified services contained herein;(i) Labor hour(s) shall begin when the technician arrives on the job site and terminatewhen the technician departs from the job site. The technician will be required tocontact the Department Representatives upon arrival and departure.B. Prior to all meetings, the Contractor will coordinate with City staff to review the A/V requirementsfor the meeting. This includes but not limited to: the number and type of microphones required,assessing the need for American Disabilities Act (ADA) assisted listening devices, determine ifteleconferencing is required, and assuring all video requirements will be met;C. Complete the required setup and testing of the requested A/V configurations at least fifteen (15)minutes prior to the scheduled meeting start time. Setup and testing includes all requested devicesand components, including, but not limited to: microphones, amplifiers, recorders, projector(s),American Disabilities Act (ADA) assisted listening devices, teleconference equipment, and visualpresentations. All devices will be powered on and verified to work by the Video ProductionsCoordinator, or his/ her designee;D. Coordinate with PHXTV to ensure A/V is set at appropriate levels to the PHXTV control room. Livegavel-to-gavel coverage of City Council meetings are cablecast on PHXTV;E. Setup the closed captioning television return feed for televised meetings;F. Remain on site throughout the meeting to manage the mixing of the A/V systems and componentsand make necessary adjustments;G. Log off and shut down systems, and place devices and components in storage at the conclusion ofeach meeting;H. Be available to provide services Monday through Saturday between the hours of 6:00AM through10:00PM;

Bid Related Documents

Download Document

Amendments

Download Amendment

Product Code: 91582

Agency Information


Issuing Agency: City of Phoenix

State: Arizona

Agency Type: State and Local

Contact: Kelie Thomas 251 W. Washington Street, 8th Floor, Phoenix, Arizona, 85003

Phone: 602-495-6954

Email: kelie.thomas@phoenix.gov

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