Government Contract | North Carolina

Bid Information

Bid Alert No: 00000578322


Agency Bid No. Title: 61-05172016BGB

Received Date: 05/20/2016

Close Date: 06/08/2016

Purchase Type: 3 year term

Delivery Point:

Delivery Date: Not Stated

Special Notices: Questions Due By 05/23/2016 05:00 PM


Specifications include, but are not limited to:Objectives: Agency will assign one (1) account manager/travel agent with travel experience to manageand/or oversee the account for North Carolina Central University Athletics. The assigned account manager is to bethe primary point of contact to coordinate athletics travel requirements and will handle any problems or inquiriesthat may arise as a result of a contract. This individual must have the authority to act on and make decisions toresolve any issues, including contractual issues, without the need for extensive consultation within yourorganization. This individual must have extensive travel management knowledge, preferably as it relates tohigher education athletic team travel.The Agency must provide all aspects of team, group, individual, recruiting, and charter travel service managementfor Athletics. This may include commercial and/or charter air travel (Charter Air travel certified under FAR 125and FAR 91 will not be accepted), ground travel (charter bus/van service), hotel arrangements, local groundtransportation for the teams, etc. While travel services for any of the teams or individuals may be required, allteams or individuals reserve the right to make their own travel arrangements. Occasionally, the cheerleadingsquad and band are included in travel arrangements (tournaments, bowl games, etc.).The Agency will be responsible for all aspects of the travel management from arranging for special seat requests;i.e. team seated all at the front or rear of plane, large numbers of aisle seats, food arrangements on charters,arrangements with airlines regarding weight restrictions, baggage limits, boarding, de-boarding, security checks,etc.The Agency must have the ability to provide an agent that will travel with the team if requested. This agent willbe responsible for meeting the teams at the airport, as well as getting baggage tagged correctly, distributingtickets to team members, taking care of seat assignments prior to the team's arrival and handling any othertravel-related issues during the course of the trip. This service must be included at no cost to the University.Some teams will require that the Agency representative travel with them-others will not request this service. TheAgency must provide this service when requested. The University will provide room accommodations for theagency representative providing this service during regular season and post-season.5.2 Tasks: Detailed monthly reporting of travel activity is required. Reports detailing travel activity by sportwithin the department is required. All incentives in the form of promotion and/or other "hard or soft" dollarsearned as a result of Athletics Department travel are the property of Athletics and must be distributed onlythrough Athletics or its designated agent(s), and discretion. This includes, but is not limited to, free car rentaldays, hotel nights or airline tickets, upgrade coupons, etc.

Product Codes: 96178, 95892

Agency Information

Issuing Agency: North Carolina Central University

State: North Carolina

Agency Type: State and Local

Contact: Bernell Bright

Phone: 919-530-6877




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