Government Contract | Texas
2016 Event Planner

Bid Information

Bid Alert No: 00000401870

Bid Title: 2016 Event Planner

Agency Bid No. Title: DIR-TSO-TMP-233

Received Date: 10/26/2015

Close Date: 11/05/2015

Purchase Type: Not Stated

Delivery Point: Not Stated, Texas

Delivery Date: Not Stated

Special Notices: Questions Due By 10/28/2015 04:00 PM, Bidder Preregistration


Specifications include, but are not limited to: 2.1.1Vendor ResponsibilityDIR seeks to select an Event Planner (Vendor) to be responsible for providing the following services for both events:1.Event Managementa.Obtain and manage service provider agreements for catering, decorating, audio-visual services, and printing (including contract establishment and on-site event coordination)b.Process payables for service providers supporting the eventc.Manage event record-keeping and provide detailed invoices to DIR for approvald.Coordinate and integrate all service providerse.Host online Call for Presentations (CFP); work with DIR to set agendaf.Provide a designated on-site event management staff person for service provider coordination and to oversee/coordinate details on event dayg.Provide print services for event materials (exhibitor signage and badges, attendee badges, event programs, directional signage)h.Provide post-event management services2. Exhibitor Managementa.Manage and host all facets of online exhibitor registration and oversee all details of payment processing (including refunds, cancellations, etc.)b.Provide exhibitor coordination and managementc.Provide on-site exhibitor check-in and registrationd.Provide post event management services

Product Code: 96234

Agency Information

Issuing Agency: State of Texas - Department of Information Resources

State: Texas

Agency Type: State and Local

Contact: Carrie Cooper, Department of Information Resources Department of Information Resources, 300 W. 15th Street, Suite 1300, Austin, Texas, 78701

Phone: 512-936-2353

Fax: 512-936-6896




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