Relationships and timing mean everything in business. These two factors can mean the difference between growing your business or missing out on a great opportunity and it’s no different when it comes to bidding on government contracts. The actions you take to make plans and build trust with government agencies is crucial. You need to act SMART to get through the bid process and win contracts!
S - Start Relationships
In the government bidding sphere, you will find that existing business relationships can be especially beneficial when responding to an RFP. Your business relationships may not affect whether you win the bid or not, but they will help you to develop your strategy in relation to the needs of the agency. With a stronger connection to the buying agency, you will be in a better position to ask questions and to learn more about the bid in depth than vendors who do not have an established line of communication.
If you find building relationships to be difficult, but still understand the value of doing so, BidNet offers a service that allows you to access important agency information which can help you build new relationships. This service also provides you with advanced information about contracts, putting your company in front of opportunities before they become publicly available and ensuring that you have ample time to act.
M - Make Sure You Have a Clear Understanding
It may be a warning sign that the opportunity isn’t a good fit for your company if you do not fully understand the details of the RFP. It is at your discretion to decide whether it is just a minor miscommunication or a sign that you may not be able to fulfill the contract, but a simple call to the agency is your best bet to resolve any misunderstandings.
A - Accurate Timing
Hearing about an RFP late in the process may eliminate any competitive edge you may have had for that proposal. Having an established relationship with the agency can help you avoid this issue and ensure that you hear about relevant bids as early as possible.
A bid notification service like the one provided by BidNet can help you gain the necessary time to prepare your bid proposal by notifying you of relevant opportunities on the very day they are announced.
R - Reliability and an Easy Flow of Communication
Your proposal and contract fulfillment experience will be even easier if the agency is accessible and easy to communicate with. After you win a bid, fulfilling the contract to the agency’s satisfaction will help build a rapport not only with that agency, but throughout the government bidding sector as well. Completing your work with professionalism and delivering a quality product or service will positively influence your reputation in your industry. Also, agencies often communicate with each other about vendor performance - more proof that your reliability will contribute to your success and help you gain references for future contracts.
T - Take Your Time
Writing a competitive bid on a contract takes research, commitment and time. Even if you have a shortened amount of time to submit the RFP, set aside a dedicated block of time to complete it thoroughly; this will ensure the accuracy of your proposals and contribute to the competitiveness of your bid.
If you follow these tips and act SMART, you’ll have an easier time submitting proposals - and a better shot at winning government contracts.